Oxford Events is launching on 16th March

WHAT’S HAPPENING?

1 week until OxTalks Freeze

Oxford Events (the new replacement for OxTalks) will be launching on 9th March. This means any known events will need to be published on OxTalks by 2nd March before the two-week freeze period commences during which all future events will be migrated to the new Oxford Events site. There will be no facility to publish or edit events in that fortnight. We will be updating this page between now and March with further details on how to use Oxford Events as well as information for website managers on the API change.

Below, you will find a short list of user instructions to ensure that everyone is ready to transition to the new platform by the go-live date. Please follow the guidance below to find out what you need to do next. 

Powered by the Digital Transformation Programme and hosted on the Halo platform, this new events listing site will be based on the latest, best-practice technology. The new functionality, aligned with the Transforming Oxford's Digital Communications programme, will enhance user experience in promoting events. 

User Instructions

Collections curator instructions

Individuals who curate collections of events which are published on websites will be granted Event Editor access to the Halo CRM. Event Editors will need to re-create their bespoke calendars within Halo between 9th – 12th March before Oxford Events formally launches. You will be provided with step-by-step guidance on how to use the platform. If you haven’t already been in touch, please send your name and organisational unit to halo@digital.ox.ac.uk.

Events contributor instructions

If you currently submit events on behalf of a unit/group you will become an Event Contributor. We will provide step by step guidance of how to submit events. If you haven’t already been in touch, please send your name and organisational unit to halo@digital.ox.ac.uk.

Website Manager instructions 

If you manage a website that uses the current OxTalks API and you haven’t yet notified the Halo team, please provide details of any website(s) where the curated calendars appear including site URL, and a contact name for the team managing the website(s)/intranet.

If you have multiple roles (e.g. series curator and series contributor) 

If you currently fulfil multiples roles, you only need to email us once with your details and please specify which roles you currently fulfil. 

Do we have your details already? 

OxTalks users who have already been in touch with the Halo team with their details do not need to submit them again. 

THE FUTURE VISION AND OPPORTUNITY FOR OXFORD EVENTS WITH Halo

Whilst much of the functionality of Oxford Events will remain the same as on OxTalks for now, there is potential to align with the Events Management functionality on Halo in future, to help track event registrations/attendance and to receive feedback from them. This should enable upcoming events to be more effectively marketed, by helping contributors to understand who has attended particular types of events in the past and potentially pointing event attendees to Continuing Education/Online Education courses related to their area of interest.