Workflow and Automation Competency Centre streamlines VC Awards entry process
This year the Vice-Chancellor's Awards moved from five separate sets of awards to a single celebration of the University’s people. This meant the awards teams needed to develop a single way of managing nominations across the 11 combined categories.
This involved automating the storage of entries into SharePoint for judges' review and sending over 1,500 personalised emails to nominees, enhancing efficiency and reducing the likelihood of human error. The Centre's business technologists and technical experts provided crucial expertise, offering consultation, training, and ongoing support to ensure the awards team could use these new systems effectively. This initiative not only saved time but also ensured a more organised and secure handling of the vast data involved in the awards process.
Read Workflow and Automation Competency Centre streamlines VC Awards entry process
How the Student Fees and Funding team saved hours of manual work
The collaboration between the Student Fees and Funding team and the Workflow and Automation Competency Centre at the University of Oxford, led to significant improvements in managing the financial assistance process. By automating tasks with Power Automate, the team achieved a 55% reduction in manual steps for each application, saving many hours of work. This automation allows a more efficient service to students and staff, enhancing response times and capacity for financial assistance casework. The Competency Centre provided essential training and support, enabling the team to maintain and refine the automation flows.
Read about the way the centre helped the Student Fees and Funding team.
What can the Workflow and Automation Competency Centre do for you?
The new Workflow and Automation Competency Centre is being made available to all staff as a part of Oxford’s Digital Transformation programme. To read more about the Centre, follow this link.
Get in Touch
We now have an Expression of Interest form available for those of you that are interested in workflow and automation for your department, college, faculty or division. Complete the form and one of us will get back to you to arrange an initial discussion.
Workflow Solutions Project Launch
We've launched a project to create a catalogue of workflow solutions in place across the University of Oxford. By identifying and publicising the tools we already use, we can share expertise across the University and learn what's working well for other staff. We'll share and update this catalogue as soon as our first draft is complete, and will use it to identify opportunities for interdisciplinary collaboration and where we might be able to save money and effort by pooling our resources.
