Employee Self-Service - download and use Mobile App

Return to HR Self-Service user guides webpage for links to alternative guidance.

3.b. Download and use Mobile App

For a quick overview of the Mobile App functionality, watch our short promotional videos.

Participating departments only:

Are you using our Mobile App? 

University staff can access their HR Self-Service information from the PeopleXD Mobile App! Watch our short Mobile App promotional video to find out more!

What do I need to know?

  • All staff can view and update personal information such as diversity details, address changes, payslips and P60s.  They can also view some contractual information.
  • Relevant staff can request/ approve annual leave, submit timesheets and view rosters.  Please note that these corresponding menus may be visible to you even if your department hasn't yet switched to use HR Self-Service for supporting these processes.  Please refer to our About HR Self-Service webpage to see if your department is currently using these features.  
  • Staff with additional responsibilities, eg HR tasks, creating rosters etc will continue to be managed via the website.
  • HR staff with Staff Request Approver access will receive notifications and have the option to approve these via the Mobile App, but we would advise that they are processed via the website.
  • The Mobile App does not require VPN connection making it easier to access.  Please note there will be some processes which are only available when logging into HR Self-Service via the website. 
  • Do you have "dark mode" on your device? You may struggle to identify some titles and menus, which are "Oxford Blue" within the Mobile App. 
  • The App is available on both Apple iOS (version 11.3 or higher) and Android OS (version 8.1 or higher) devices.

Before downloading the Mobile App the following must be in place:

  1. Your local HR team must have created your staff record in PeopleXD.

  2. You have an active Single Sign-On (SSO) account. If you are experiencing problems with your Single Sign-On account, contact the IT Service Desk for assistance. 

  3. Your HR Self-Service account has been set up. Staff whose accounts have been set up will have received a 'Welcome' email from hrselfservice@admin.ox.ac.uk. If you started your appointment more than two weeks ago and have not yet received this email, please notify your local HR contact.

  4. Your Multi-factor authentication (MFA) has been set-up.  Refer to Overview: Multi-factor authentication (MFA) | IT Help for assistance. 

When downloading the Mobile App, you will need to know the following:

  1. Your work email address, eg joe.bloggs@admin.ox.ac.uk.

  2. Your Single Sign-On (SSO) username, eg abcd1234 and your SSO password. 

Note: The Mobile App is available for iOS and Android devices.​ ​​​​​​ 

Watch our Setting-up the Mobile App video to see how easy it is to download, install and login to the Mobile App for the first time, or refer to the guidance below.

You only need to follow the 'Download and open Mobile App' and 'Set-up Mobile App' steps below once.

Download and open Mobile App

qr code peoplexd
  1. Scan the above QR code or open either the App Store (iOS) or the Play Store (Android) then search for "PeopleXD" (the image will be similar to the following) 
install mobile app
  1. Click either Download (iOS) or Install (Android).
  2. Select Open once the Mobile App has downloaded.

Set-up Mobile App

You will prompted to complete the following information:

mobile app lets login
  1. From the 'Let's Log In' menu, enter your Work Email Address, eg joe.bloggs@admin.ox.ac.uk (refer to the 'Getting started' guidance above if needed).
    1. Alternatively, if your work email address isn't accepted, enter the four letters: UOXP (as the Company ID). 
  2. Click Next.
  3. Enter your Single Sign-On (SSO) username, eg abcd1234@OX.AC.UK (note this is case sensitive) followed by and your SSO password.
  4. Click Sign in.
  5. Complete your Multi-factor authentication (MFA) steps when prompted.
mobile app settings
  1. You will then prompted to confirm your Settings the recommendation is to enable all options.
  2. Click Continue. 

Do you have "dark mode" on your device?

You may struggle to identify some titles and menus, which are "Oxford Blue" within the Mobile App.

 

Watch our short Using the Mobile App promotional video to see an overview of what you can do using the Mobile App.

Once you have downloaded and opened the Mobile App for the first time, you can access the Mobile App on the go (VPN connection is not required).

How to login

  1. Access and open the PeopleXD Mobile App from your device.
  2. The Mobile App will use the security you have enabled on your device, eg pin code or biometrics.  If there is no security set-up on the device the app cannot be used.

Using the Mobile App features

The Mobile App has the following features available, which include:  

  • view payslips and P60s
  • update diversity information
  • update address changes 
  • update emergency contact details

For detailed guidance on updating your data refer to the relevant sections of our HR Self-Service website user guidance.

Please note there will be some processes which are only available when logging into HR Self-Service via the website. More functionality will be shortly released to the Mobile App eg requesting/ approving annual leave, submitting timesheets. 

Contact

Having issues?

  1. Check the relevant user guide
  2. Visit the FAQs and Troubleshooting pages
  3. Still having problems? Contact your local HR for help.

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