Employee Self-Service - manage staff rosters: navigation

**This webpage is currently being developed, check regularly for guidance updates**

Contents:

  1. Roster navigation
  2. Update and publish a roster 
  3. Record events in a roster
  4. Record attributes against a person

Return to Manage Staff Rosters for other sections of the roster guidance and links to eLearners.

Return to HR Self-Service user guides webpage for links to alternative HR Self-Service guidance.

6.b. Manage staff rosters (participating departments only)

Roster functionality is currently available to participating departments only

  • To see if you are part of this pilot refer to our dedicated webpage or contact your local HR team/contact for more details.

Online training and guidance

  • Full guidance is detailed below.  Roster Managers can also complete the Roster Navigation eLearner at any time.

1. Navigation 

To view/ update your rosters, navigate to: Workforce Management Dashboard > Roster Details.

The following displays a typical roster, see key for explanations. 

roster navigation

 

Key Description
A Staff who are assigned to the team selected in 'D'.
B Weekly rota for each team member.  The colours represent the different shifts for different areas of University. 
C Notifications will appear here, see 'Identify and review roster alerts' guidance.
D If you have responsibility for multiple teams, select the required team here.  If you only have responsibility for one team, no other options will be listed.
E Rosters are set-up on a weekly basis, click here to navigate to past and future weeks. It will default to the current week. 
F Further options are available from the Actions menu and are covered in the relevant guidance. 
G Switch between daily and weekly view.
H This will total the number of hours that corresponding individual is rostered to work.
I This figure comes from the staff record managed by your HR team, expect casual staff and variable hours staff to have "0" hours.
J This shows the difference between the rostered hours ('H') and the contracted hours ('I').
K Cost of each week per person covered in more details in the 'Calculate cost of roster' guidance. 
L Continuing from 'K' this show the totals for the whole team per week.
M Where you have a large team, you may need to navigate to the next page(s) to see all team members.  
N Further menus relating to rostering, all are covered in relevant guidance.
O To see further details about the staff member, eg job title, location etc, scroll the menu bar across. 

 

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Have a query or an issue?

  1. Check the relevant user guide
  2. Visit the FAQs and Troubleshooting pages
  3. Still having problems? Contact your local HR administrator for help.

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